Employee Guide

Learn how to use the OpenJornada application to record your work hours quickly and easily.

1. Accessing the application

Sign in

Go to the URL provided by your company
Enter your company email address
Enter your password
Click "Sign in"

First time

If this is your first login, you will receive an email with instructions to set your password.

Forgot your password?

On the login screen, click "Forgot your password?"
Enter your email address
You will receive an email with a link to reset your password
The link is valid for 1 hour

2. Time tracking

The tracking system is automatic: it detects whether you need to clock in or out based on your last record.

Clock in

From the main menu, tap "Create time record"
Select your company (if you work for multiple companies)
You will see a green "CLOCK IN" button
Tap the button to record your clock-in
A confirmation will appear with the recorded time

Clock out

Go to "Create time record"
You will see information about your current shift (clock-in time, time worked)
Tap the gray "CLOCK OUT" button
A confirmation will appear with the total shift duration

On shift

When you are working, you will see your clock-in time and elapsed time.

Off shift

When you don't have an active shift, you will only see the clock-in button.

3. Break management

You can record breaks during your work shift. Your company will have configured the available break types.

Start a break

During your shift, tap "START BREAK" (orange button)
Select the break type from the dropdown menu
Tap "CONFIRM BREAK"
The system will record the start of your break

End a break

When you are on break, you will see information about the break type and duration
Tap "END BREAK" (blue button)
You will return to the "on shift" status

Break types

Some breaks count as work time (e.g., statutory rest) and others do not (e.g., lunch). Check with your company for the configured types.

4. Reporting incidents

If you have a problem or situation to report, you can create an incident that will be reviewed by administration.

Create an incident

From the main menu, tap "Create incident"
Describe the problem or situation in the text field
Be as detailed as possible to facilitate resolution
Tap "Submit incident"

Examples of incidents

I forgot to clock in this morning
Technical problems with the application
Error in a previous record
Questions about my records

5. Requesting record changes

If you made an error when recording the time or need to correct a record, you can request a change.

Create a change request

Tap "Record change request"
Select the date of the record to modify
Select the company
Choose the specific record (clock-in or clock-out)
Enter the correct new time
Write the reason for the change (minimum 10 characters)
Tap "Submit request"

Important

You can only have one pending request at a time. Wait for it to be reviewed before creating another. You will receive an email when it is processed.

6. Viewing monthly reports

View your monthly work time summaries and download PDF reports.

View report

From the main menu, tap "View monthly report"
Select the company
Select the year and month
Tap "View"
You will see a summary with days worked, total hours, and breaks

Download PDF

Tap the "Download PDF" button to generate a downloadable report with the breakdown of your monthly work hours.

Report details

The report includes a daily breakdown with clock-in times, clock-out times, breaks, and totals.

7. Signing monthly records

Confirm your monthly records through digital signature.

Sign a month

From the main menu, tap "Sign monthly records"
Select the company
You will see the months pending signature (only months with records)
Tap "Sign" on the month you wish to confirm
Read the declaration of conformity and confirm